Human Resource Management System (HRMS)
The New Human Resources Management System
1. Introduction
- The “Human Resources Management System” is an information system that will, over time, simplify and digitally transform all internal public-sector human resources management functions.
- It will incorporate the policies and actions required to manage all aspects related to personnel matters, including recruitment, training, evaluation, compensation (financial and non-financial), and the provision of a safe and fair working environment for employees of a Public Organization.
- It will support the optimal utilization of the human resources of the Hellenic Public Administration, with a broad perspective, central planning, strategic vision, and rational allocation.
- It will contribute to the design, implementation, and assessment of a unified human resources management policy in Public Administration.
- It will help leverage personnel based on the qualifications and skills they possess and provide targeted training and upskilling for employees.
- It constitutes the final step in every process concerning human resources.
1.1.1 Ways to Utilize the HRMS
- Agencies that have their own personnel management application will be able to interoperate with the new system to avoid duplicate entries.
- Agencies that do not have their own personnel management application will be able to use the new system as their core personnel management system, taking advantage of its advanced HR management capabilities.
2. Legal Framework
The Human Resources Management System was established by Article 57 of Law 5149/2024, “Accelerating recruitment through ASEP, amendments to the Civil Service Code for Civil Administrative Employees and Employees of Legal Entities under Public Law (NPDD) and to the Code of Municipal and Community Employees, system of incentives and rewards for public employees, provisions for the civil servants’ evaluation system and other measures to improve the functioning of public administration.”
Article 57 – Human Resources Management System
- Within the General Secretariat of Public Administration of the Ministry of the Interior, an information system titled “Human Resources Management System of Public Administration” (HRMS) is developed and operated, which succeeds the Human Resources Registry of the Hellenic Public Sector (MADED) established by Article Two of Law 3845/2010 (Government Gazette A’ 65). All data and functions of the MADED that are in operation at the time of transition are transferred to the HRMS.
- The purpose of the HRMS is: a) To support the Ministry of the Interior in conducting public-administration human resources policy; b) To support the Ministry of National Economy and Finance in conducting pay policy; c) To provide personnel management applications to the agencies that use it.
- The HRMS is hosted on the Government Cloud (G-Cloud) infrastructure of the General Secretariat for Information Systems and Digital Governance. User authentication is performed via Public Administration Credentials.
3. Functional Areas
The HRMS consists of distinct functional areas, each managing a domain of human resources management. At the heart of the system lies the Public Administration Personnel Registry, around which the following functional areas have been implemented:
- Registry of Agencies
- Digital Organization Charts
- Job Profiles
- Recruitment
- Unified Mobility System
- Target Setting
- Evaluation
- Development Advisors
- Integrity Advisors